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START LEARNING How to Archive Email in Microsoft Outlook .Outlook – Archive manually? – Microsoft Community

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Keep your Outlook inbox and its folders under control by moving older items you want to keep to an archive. Use AutoArchive to do this automatically. Open and find items in an archive Outlook Data File .pst) · Locating the Outlook data files. Should you have questions, feel free to post them on this thread.
 
 

 

Manual archiving in Outlook is not working as expected. Get the – Microsoft Community.How to archive in Outlook automatically or manually –

 
Try it FREE. Didn’t match my microsoft outlook 2013 manual archive free. If for some reason you need to relocate your existing Outlook archive, simply moving the archived. Cookie Box Settings. To ask questions, request a service, or report an issue, contact the ITS Service Desk Вот ссылка to archive emails in Outlook automatically The Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular interval, or to delete old items without archiving.

 
 

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If you cannot find archived emails in your Outlook, please see How to display Outlook archive folder. For other folders, such as Inbox , Drafts , Notes and others, you can turn on the AutoArchive feature in this way:. Microsoft states that this option is not checked by default, but it was checked on some of my Outlook installations. So be sure to uncheck this option if you want to keep expired messages until they reach the end of the aging period set for a given folder.

Archive or delete old items. Select this option if you want to configure your own auto-archive settings. If unchecked, Outlook will use the default AutoArchive settings. Show archive folder in folder list. If you want the Archive folder to appear in the Navigation Pane along with your other folders, select this box. If unselected, you will still be able to open your Outlook archive folder manually.

Clean out items older than. Specify the aging period after which your Outlook items should be archived. You can configure the period in days, weeks, or months – a minimum of 1 day up to a maximum of 60 months.

Move old items to. When this option is selected, Outlook automatically moves old emails and other items to the archive. By default, Outlook stores the archive. To choose another location or give another name to the archived. Permanently delete items. This will delete old items permanently as soon as they reach the end of the aging period, no archive copy will be created. Apply these settings to all folders now. To apply the configured AutoArchive settings to all folders, click this button.

If you want to apply other settings for one or more folders, do not click this button. Instead, configure the archiving settings for each folder manually. Default aging periods used by Outlook Auto Archive The default aging periods in all Outlook versions are as follows:.

The default periods can be changed for each folder individually using the Mailbox Cleanup option. To prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps. Click OK to save the changes. You can use this method to automatically delete old emails from the Deleted Items and Junk E-mail folders.

The detailed steps are here. How to create archive folder in Outlook If you selected the Show archive folder in folder list option when configuring the Outlook Auto Archive settings , the Archives folder should appear in the Navigation pane automatically.

If the above option was not selected, you can display the Outlook Archive folder in this way:. That’s it! The Archive folder will show up in the list of folders straight away:. Once the Archive folder is there, you can find and open your archived items as usual.

To search in Outlook archive, select the Archive folder in the Navigation Pane, and type your search text in the Instant Search box. To remove the Archive folder from your list of folders, right click on it, and then click Close Archive. Don’t worry, this will only remove the Archives folder from the Navigation pane, but won’t delete the actual archive file. You will be able to restore your Outlook Archive folder any time you need it by performing the above steps.

If you don’t want any automatic archiving, you can archive emails and other items manually whenever you want. This way, you can have more control over which items to keep and which to move to the archive, where to store the archive file, and so on.

Please keep in mind that unlike Outlook AutoArchive , manual archiving is a one-time process , and you will need to repeat the below steps each time you want to move older items to archive. If you want to archive all emails, calendars , and tasks , select the root folder in your Outlook mailbox, i. By default, in Outlook and later versions, the root folder is displayed as your email address I’ve renamed mine to Svetlana as shown in the screenshot below :.

Finally, click OK, and Outlook will begin creating an archive immediately. As soon as the process is completed, the Archive folder will appear in your Outlook. As you already know, Outlook archive is a type of Outlook Data File. The archive. The archive file location depends on the operating system installed on your computer. Unless you changed the default location when configuring the archive settings, you can find the archive file in one of the following places:.

If you cannot find the archive. Here’s a quick way to determine the exact location of your Outlook archive: right-click the Archive folder in the list of folders, and then click Open File Location.

This will immediately open the folder where your archived. Click the archive button located in the toolbar. The email message should immediately disappear from your inbox. This is how to unarchive Outlook email messages: 1. Select the archive folder from the left pane. Open the email message you want to unarchive.

Click the Move to button located in the toolbar and select your inbox or any other folder. If your email messages are automatically going to the archive folder, then you most likely have the AutoArchive option enabled and set to archive emails at a regular interval.

To disable it, you need to visit Outlook archive settings: 1. Uncheck the Run AutoArchive every x days box. Clean Email Team Updated on Jun 1, I would like to take a group of messages from my active Outlook Inbox folder and do a „drag-and-drop” into folders that already exist in an Outlook archive file.

Before I do that and perhaps lose the messages or corrupt the files involved, I wanted to know if that is an allowable action. Choose where you want to search below Search Search the Community. Search the community and support articles Outlook Outlook. Terry McGowan. Once the Outlook archive file. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question